Job Descriptions - Secretary

Term of Position

• One Year

Purpose of Position

• To provide the Board with a written record of discussion and decisions made at Board Meetings

Qualifications

• Member of NSA/CO for one year

Responsibilities

• Take minutes at each board meeting (include discussion)

• Email minutes to board members in timely fashion (preferably within 1 week after the meeting)

• If must miss a meeting, get someone to take minutes and email to all board members

• Solicit, maintain and distribute current contact information for all board members

• Assist president in making calls if a meeting is cancelled

• Bring previous minutes (during current term and at least the previous year) to all board meetings

• Be sure people who missed board meeting receive electronic handouts of any information passed out at the meeting

• Complete annual affiliation agreement for NSA (due Sept. 1)

• Assist the President as Secretary when needs arise

• Serve on the Executive Committee and report to President 

 Competencies

• Ability to process, organize and write verbal information quickly, efficiently and accurately

• Record minutes on laptop or handwritten

• Make the minutes interesting, as well as informative – so members will actually read them!

Attendance Expectations

• Recommended attendance at all ten Board meetings  / Required attendance at seven Board meetings (average of three hours per month)

• Required attendance at Board retreat (two days)

• Recommended attendance at all NSA/CO monthly meetings (four hours per month)

• Recommended attendance at all NSA/CO special functions (hours vary)

• Recommended attendance at President’s Gala (approx. five hours)  

• Recommended attendance at NSA National Convention (five to six days)