With today’s technology, it is easier and more practical than ever to hire a Virtual Assistant to keep you organized and help you run your business. Here, Brad Montgomery from Brad Montgomery Productions and his Virtual Assistant, Renee Blanchard, share their top three keys to success:
Collaborate on your work
> Brad and Renee set up a Google Docs site where they share their work including to-do lists, project planners, final versions of documents, etc. Using this system, each of them can edit and view the others’ work at any time. Don’t reinvent the wheel – many templates are available in whatever collaboration system you choose.
> Establish a way to communicate with each other about current and upcoming projects. Use the tools you are both comfortable with: Instant Messaging, Email, Phone Meetings. Save all communication for future reference. If you have a phone meeting, jot down your notes and save as a document or email so can make sure you are both on the same page about projects.
Track your time
> One of the great things about having a Virtual Assistant is that you can use a pay-per-project model. In order to track time spent on any given project, it’s helpful to set up an online tracking system. Brad and Renee are successfully using FreshBooks online system for tracking and invoicing.
Once you get these three key pieces in place you will have set the tone and the groundwork for a successful working relationship with a Virtual Assistant.
Have you used a Virtual Assistant for your business? What other advice would you give to a colleague considering hiring a Virtual Assistant? Leave your ideas and comments below.
This information was provided by Renee Blanchard on behalf of Brad Montgomery Productions – if you haven’t already done so, be sure to check out Brad’s website and Brad’s blog.
NSA Colorado’s Virtual Assistant is Heather Gilmore at firstname.lastname@example.org